Team coordination
A project’s status lived in the head of whoever ran it.
Nine modules over the same data: tasks, subtasks, calendar, weekly planning, meetings, KPIs and team. The board moves subtasks across five states, and the same information reads as a Kanban, a list or a timeline.
What there was and what there is now
Tracking lived in spreadsheets. Every area kept its own, nobody knew which was current, and the real status of a project could only be learned by asking. What was decided in a meeting was not tied to a task with an owner and a date.
Now the subtask is the unit. Each carries a project, an owner, a priority and a due date, and can be filtered by any of them. The calendar merges meetings with due dates, so what is due shows up without anyone copying it across.
Five states, not two
Pending, blocked, in progress, in review and done. “Blocked” is the one that matters: it separates what is stalled for lack of time from what is stalled waiting on someone else, and those two are solved differently.
The same data, three shapes
Kanban to work the day, list to review in bulk, timeline to see whether the month fits. These are not three reports someone produces: it is one query shown three ways.
The “assigned to me” filter
It sounds minor and it is the most used control. A board with 102 cards is not a place to work; the same board filtered by person and week is.
The screen
What it looks like
The screen is a vector reconstruction with sample data. The real system shows amounts and company names we do not publish: the client is unnamed under a confidentiality agreement, and blurring figures over a screenshot always shows.
What changed
It replaces spreadsheets. What improves is not only response time: the figure stops depending on who consolidated it and when. Precision and timeliness, which in practice are the same thing — an exact number that arrives late is no longer a basis for a decision.
Around a hundred people across several companies use it.